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Application Overview

HeySpace is free task and simple project management software with
communication and collaboration features.

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Register now!

State your name, email address and password and we can get started!
First set up your new Workspace.

set up your new workspace
add people to workspace

Main view

heyspace main view

This is what the application looks like. Let’s walk through its elements.
On the left side we have a Workspaces panel. You can quickly move between your Workspaces or create a new one.
Purple icon on the bottom right is for HeySpace Support!

Settings → Your profile


Here you will find all the basic information regarding your Profile such as name, e-mail, password, photo, language. Here you can change your password and delete the account.

Workspace settings

  • Here you can manage your Workspace:
  • Change logo
  • Invite Guests
  • Send invitations
  • Change Roles
  • Disable members
    (more about it in „Roles” section)

Additional settings (3 dots):


Active users



Notifications settings


You can validate if and how you are notified about the activities in your Workspace.



HeySpace has a free forever plan.
To enjoy our Premium features, upgrade now!
You can try out our Premium Plan in 14-day free trial (credit card required).

Tags menu


In Tags settings, you can add a new one, change name, color or just delete unwanted Tag.
Tags can also be created directly in a card.



Here you can activate our add-ons and integrations. Use Zapier and Make (formerly Integromat) to connect with thousands of apps.
More coming soon! :)

New Space


Spaces can be created by clicking on „plus” sign in the left menu.
Depending on your intent, Spaces can be public or private.

Space - chat view

1 - Start Google Hangouts call
2 - Space settings
3 - view/manage Space members
4 - message options (i.e. convert to task)
5 - typing menu with attachments, mentions, GIF and emojis


Communication between the whole team happens here.
When you switch to a chat with yourself, you will have an overview of all the cards you are assigned to divided into Spaces.

Space - board view


You can divide your Board into lists and then cards.
To create those just click on shown fields.
Here we have similar options as in Chat view (settings, members) plus, we can filter our cards (by an assignee, date, tag and status).

List and card - properties


We have some additional options in each list and card.
Here is another way to add a new card, the list can be moved either in order or to another Space. Archived list/card will disappear but can be viewed/reactivated by filtering archived cards.


1 - mark progress
2 - assignees
3 - follow card
4 - set start and due date
5 - estimates
6 - recurring options
7 - tags
8 - description, checklist and attachments
9 - chat area
10 - additional options - copy, copy link, mark as done and archive card


Communication between the whole team happens here.
When you switch to a chat with yourself, you will have an overview of all the cards you are assigned to divided into Spaces.

Space - list view


You can see all tasks from a Space on a convenient list view.
Sort cards by name, date, progress and list. Use the same filter as in board view.
You can quickly change cards' properties here and create new tasks.

Space - calendar view


Check tasks, that have start or due dates on calendar. If you need to take care of deadlines, this view is for you! Move tasks to change dates and add new cards for specific days.

Space - timeline view


Monitor your deadlines and workload on timeline view.
Change perspective from one week to even a half year. Move cards to change dates and filter tasks to see the most important ones.



MyTasks is a summary view for all your tasks from every Space.
You will never forget about side-project's tasks again. You can sort and filter cards here to get a clearer overview. You can also add new cards directly from MyTasks.



OverWatch is your private dashboard for top projects.
Select Spaces you want to see in this view and manage them in one place. Switch views in every Space - you can choose chat, board and timeline. Filter tasks for more clarity.



Every time something happens in a Workspace (you are mentioned, your card is updated) you will get immediate information about it. Notifications are divided into two groups: chat and board (two icons near the Workspace name).
You can turn notifications on/off in Your account settings and adjust notification settings in every Space.

Choose Your platform and download the app





per month forever

Up to 5 users
10GB file storage (5MB per file)
Unlimited chats and history
Unlimited tasks
Unlimited projects
Up to 5 guests free
Board view
Due dates




per User in Workspace

25% cheaper in yearly plan

All the benefits of Free, and:
Unlimited file storage (100MB per file)
Calendar view
Timeline view
Overwatch view
My tasks view
List view
Recurring tasks
Additional guest seats
GmailGoogle CalendarHangoutsGoogle DriveTrelloDropboxZapier

Ask us about discounts for larger teams and NGOs.

Private chats


You can communicate with your Workspace members in one-on-one chats. Click on calendar a the top to see all cards assigned to your friend.
You can also create a group conversation. To create a group chat click on "Team" button on the left panel and choose team mates you want to talk to.



Roles can be set in a Workspace settings view.
They determine what rights someone has within a Workspace.

Every Role can use Chat/Board view in a Space they belong to in order to talk and manage a project.
They can communicate with other members and have access to Profile and Notifications settings.
They can invite other members, except for Guest.

Workspace Owner

- access to every settings
- give/take away an Admin role to/from others
- change Guest into User and the other way around
- disable/reactivate a member


- cannot give/take away an Admin role
- same as Workspace Owner

Space Admin (creator of a Space)

- manage their Space’s settings
- remove members from their Spaces
- archive/reactivate their Spaces
- limited Workspace settings


- limited Space and Workspace settings


- is invited to a specific Space
- cannot see other Spaces
- can see only those team members who share Space with him
- cannot manage any settings
-can chat and edit cards as any other user

The number of Guest seats is equal to the number of paid seats plus 5 (i.e. you have 5 paid seats, you can add up to 10 Guests).
Each Space to which you will invite a Guest is considered 1 Guest seat.
Inn Free Plan you get 5 Guest seats.

Help center

Check our knowledge base for more detailed instructions:

For any questions, please contact us on chat or reach out via e-mail:

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