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Application Overview

HeySpace is free task and simple project management software with
communication and collaboration features.

Introduction

Go to: https://app.hey.space/register

State your name, email address and password and we can get started!
First set up your new Workspace.

new workspace heyspace
invite team members

Main view

HeySpace workspaces

This is what the application looks like. Let’s walk through its elements.
On the left side we have a Workspaces panel. You can quickly move between your Workspaces or create a new one.
Purple icon on the bottom right is for HeySpace Support!

Settings → Your profile

heyspace profile settings

Here you will find all the basic information regarding your Profile such as name, e-mail, password, photo, language. Here you can change your password and delete the account.

Workspace settings

  • Here you can manage your Workspace:
  • Change logo
  • Invite Guests
  • Send invitations
  • Change Roles
  • Disable members
    (more about it in „Roles” section)
workspace settings

Additional settings (3 dots):

Active users

Guests

Notifications settings

notifications settings

You can validate if and how you are notified about the activities in your Workspace.

Subscription

HeySpace subscription

HeySpace has a free forever plan.
To enjoy our Premium features, upgrade now!
You can try out our Premium Plan in 14-day free trial (credit card required).

Tags menu

tags settings

In Tags settings, you can add a new one, change name, color or just delete unwanted Tag.
Tags can also be created directly in a card.

Add-ons

Addons in HeySpace

Here you can activate our add-ons and integrations. Use Zapier and Integromat to connect with thousands of apps.
More coming soon! :)

New Space

adding a space
new space

Spaces can be created by clicking on „plus” sign in the left menu.
Depending on your intent, Spaces can be public or private.

Space - chat view

1 - Start Google Hangouts call
2 - Space settings
3 - view/manage Space members
4 - message options (i.e. convert to task)
5 - typing menu with attachments, mentions, GIF and emojis

Space chat view

Communication between the whole team happens here.
When you switch to a chat with yourself, you will have an overview of all the cards you are assigned to divided into Spaces.

Space - board view

board view for tasks in HeySpace

You can divide your Board into lists and then cards.
To create those just click on shown fields.
Here we have similar options as in Chat view (settings, members) plus, we can filter our cards (by an assignee, date, tag and status).

List and card - properties

list properties
card properties

We have some additional options in each list and card.
Here is another way to add a new card, the list can be moved either in order or to another Space. Archived list/card will disappear but can be viewed/reactivated by filtering archived cards.

Cards

1 - mark progress
2 - assignees
3 - follow card
4 - set start and due date
5 - estimates
6 - recurring options
7 - tags
8 - description, checklist and attachments
9 - chat area
10 - additional options - copy, copy link, mark as done and archive card

card - task HeySpace

Communication between the whole team happens here.
When you switch to a chat with yourself, you will have an overview of all the cards you are assigned to divided into Spaces.

Space - list view

list view

You can see all tasks from a Space on a convenient list view.
Sort cards by name, date, progress and list. Use the same filter as in board view.
You can quickly change cards' properties here and create new tasks.

Space - calendar view

calendar view

Check tasks, that have start or due dates on calendar. If you need to take care of deadlines, this view is for you! Move tasks to change dates and add new cards for specific days.

Space - timeline view

Monitor your deadlines and workload on timeline view.
Change perspective from one week to even a half year. Move cards to change dates and filter tasks to see the most important ones.

MyTasks

MyTasks HeySpace view

MyTasks is a summary view for all your tasks from every Space.
You will never forget about side-project's tasks again. You can sort and filter cards here to get a clearer overview. You can also add new cards directly from MyTasks.

OverWatch

OverWatch view

OverWatch is your private dashboard for top projects.
Select Spaces you want to see in this view and manage them in one place. Switch views in every Space - you can choose chat, board and timeline. Filter tasks for more clarity.

Notifications

HeySpace notifications

Every time something happens in a Workspace (you are mentioned, your card is updated) you will get immediate information about it. Notifications are divided into two groups: chat and board (two icons near the Workspace name).
You can turn notifications on/off in Your account settings and adjust notification settings in every Space.

Choose Your platform and download the app

Pricing

Free

$

0

per month forever

GET STARTED
Up to 5 users
10GB file storage (5MB per file)
Unlimited chats and history
Unlimited tasks
Unlimited projects
Up to 5 guests free
Board view
Assignees
Due dates
Integrations
GmailHangoutsHangoutsHangouts

Premium

$

5

per User in Workspace

25% cheaper in yearly plan

TRY FOR FREE
All the benefits of Free, and:
Unlimited file storage (100MB per file)
Calendar view
Timeline view
Overwatch view
My tasks view
Estimates
Videocall
List view
Votes
Tags
Recurring tasks
Additional guest seats
Integrations
GmailGoogle CalendarHangoutsGoogle DriveTrelloDropboxZapier

Ask us about discounts for larger teams and NGOs.

Private chats

HeySpace private chat

You can communicate with your Workspace members in one-on-one chats. Click on calendar a the top to see all cards assigned to your friend.
You can also create a group conversation. To create a group chat click on "Team" button on the left panel and choose team mates you want to talk to.

Roles

roles workspace settings

Roles can be set in a Workspace settings view.
They determine what rights someone has within a Workspace.

Every Role can use Chat/Board view in a Space they belong to in order to talk and manage a project.
They can communicate with other members and have access to Profile and Notifications settings.
They can invite other members, except for Guest.

Workspace Owner

- access to every settings
- give/take away an Admin role to/from others
- change Guest into User and the other way around
- disable/reactivate a member

Admin

- cannot give/take away an Admin role
- same as Workspace Owner

Space Admin (creator of a Space)

- manage their Space’s settings
- remove members from their Spaces
- archive/reactivate their Spaces
- limited Workspace settings

User

- limited Space and Workspace settings

Guest

- is invited to a specific Space
- cannot see other Spaces
- can see only those team members who share Space with him
- cannot manage any settings
-can chat and edit cards as any other user

The number of Guest seats is equal to the number of paid seats plus 5 (i.e. you have 5 paid seats, you can add up to 10 Guests).
Each Space to which you will invite a Guest is considered 1 Guest seat.
Inn Free Plan you get 5 Guest seats.

Help center

Check our knowledge base for more detailed instructions: https://heyspace.user.com/knowledge-base/root/

For any questions, please contact us on chat or reach out via e-mail: support@hey.space

Wonder how to start?

Get a personalized demo

Schedule a demo

Set up your first Space