Non-profit organizations are unique units where project management differs from typical companies. They are guided by a mission, the implementation of which has a positive impact on the lives of many people, which is why it is so important that such organizations can count on reliable tools to achieve their goals.
The success of more than one nonprofit organization depends on a well-conducted event, initiative, or fundraising campaigns, but in order to have everything under control and no detail escapes the team members, it is worth investing resources in project management tools.
Why project management for nonprofits is so important?
The multitude of tasks and challenges faced by non-profit organizations can terrify many people. Often, there are many projects, that are carried out at the same time, without the possibility of taking a breath from one task to the next. Due to the sheer volume of work, there is no time for meticulous planning and rebuilding strategies, which can ultimately end in the chaos that is impossible to comprehend.
To prevent such a situation, it is worth using work organization and project management tools. They will help not only to organize the workflow, and plan specific activities, but thanks to the constant preview of current activities and monitoring of progress, it will be much easier to deliver the project and move on to the next tasks. You can use such a tool while working on individual stages or complex projects, manage tasks, and project budgets, generate project reports, and use the built-in communicator to contact the team and discuss progress.
What are the pros of project management software for nonprofits?
Ability to manage more projects with available resources.
You no longer have to wonder how to reconcile several projects at once, because you are overwhelmed by logistics and information overload. Organize your work with ease with the project management tool.
Better response to regulatory/financial pressures.
Thanks to budget management and careful planning, you do not have to worry about accounting for projects.
Better response to changing conditions.
Working in a non-profit organization is dynamic, the situation can change rapidly and I never know how it will develop, but with the right tools, you can quickly and effortlessly adapt your workflow to the new situation.
Insight into the entire project, constant assessment of progress, and being up-to-date allow you to make better and more prudent decisions.
Better communication and collaboration.
Constant contact of the team thanks to the built-in communication module allows for a regular flow of information and harmonious cooperation.
Improving an ineffective work culture.
Chaos, misinformation, bad communication, an illogical delegation of tasks, or work overload are something that can be avoided with the help of a project management application. You only need to implement it in the company's life.
Increasing the efficiency of the organization and changing the approach to management.
Satisfied employees are effective employees, and as you know, every organization is based on people. Therefore, a new management method with the help of a good tool can have a huge impact on the final results.
Improve the transparency of structures, roles, and responsibilities.
Good management is combined with broad access to information and transparency of decisions. If you also treat the project management tool as a corporate wiki, no employee will be left out.
How to find the right project management tool?
There is no perfect tool to facilitate project management, but that does not mean that there are no nearly perfect tools that facilitate teamwork and manage all projects.
Here are some features of a tool dedicated to non-profit organizations:
to-do lists and broadly defined task management, with the possibility of a detailed description of tasks, adding files, assigning people, and tracking project progress,
the ability to create project templates and customizable dashboards to quickly and easily start another project,
team's work and event planning, preferably in the form of a calendar or timeline,
managing the project budget so that no expense is lost,
reporting features with Gantt charts, useful, especially when making accounting for the project or during summary meetings,
managing multiple projects at the same time, preferably by Kanban boards,
chat for team collaboration and communication, both for projects and for establishing relationships,
intuitive user interface so that learning and implementation do not take long and do not cause frustration,
a mobile application available for those who spend a significant part of their time away from the office so that they can communicate from anywhere in the world,
unlimited projects and unlimited users,
a free trial period or a free plan to have time to familiarize yourself with the program and see if it pays to invest in premium access.
What are the best project management tools?
Project management and communication in one tool
HeySpace is a user-friendly and intuitive project management tool perfect for a nonprofit organization, because of its simplicity and pricing. It offers basic and more advanced features like:
chat for internal and external communication,
board with task management and to-do lists,
calendar and timeline view for planning,
list view for tracking project progress,
overwatch for full view on projects,
time tracking (TimeCamp integration),
file sharing, due dates, assignees,
additional guest seats and many more.
A free version - up to 5 members,10GB file storage (5MB per file), and unlimited chats and history
Premium: $5/user/month when billed monthly or $45/user/year
HeySpace offers a 50% discount for nonprofit organizations
A platform for project management and task management
Trello is one of the best project management software designed for different projects and teams. It is mainly based on Kanban boards and helps with managing nonprofit projects and automating workflows. Trello key features:
task management with task checklists,
project planning with view project progress,
Gantt charts and timeline view,
multiple integrations and many more.
Standard -$5.00 per user per month
Premium - $10 per user per month
Enterprise - pricing starts at $17.50 per user per month (starting for 250 users, billed annually)
Trello offers an individual discount for nonprofit organizations
Asana is next one of the most interesting project management tools, that can also be used in the nonprofit sector. You can safely use it as both a team member and project manager. Asana offer features like:
project management solutions,
budget management to create your business plan,
Gantt charts and reporting,
message boards for communication,
file management and many more.
Asana Basic: Free
Asana Premium: $10.99/mo (billed annually) or $13.49/mo (billed monthly)
Asana Business: $24.99/mo (billed annually) or $30.49/mo (billed monthly)
Asana Enterprise: Contact Asana
Asana offers a 50% discount for nonprofit organizations.
Monday.com is the next tool for effective project management, it helps organize projects and manage deadlines, ensures fluid collaboration, and is suitable for small and big enterprises. Monday.com key features:
Wrike is a project management software that can be proud of its versatility and reliability. This software focuses on asset management, so it's perfect for nonprofit organizations that dispose of goods. It's hard to write all the features, but these are the most useful:
reporting and statistics,
live project management progress tracking to be on the same page,
surveys and feedback and many more.
Professional: $9.80 per user/month
Business: $24.80 per user/month billed annually
Enterprise: contact Wrike
Cloud-based project management software
Zoho Projects is one of the best project management solutions for project managers. It helps plan and execute projects, organize resources, and offers advanced features like:
Kanban boards for project management,
resource allocation & planning,
mobile access and many more.
Free Plan - three users and two projects;
Premium Plan - $4/user/month if billed annually, $5/user/month if billed monthly;
Enterprise Plan - $9/user/month if billed annually, $10/user/month if billed monthly
A platform for managing projects and the work of the entire team
GoodDay is a project management software for nonprofits, that helps manage projects and is like a right hand for project manager. The tool offers:
due dates tracking,
workflow management and many more.
Professional - $4 per user/month (billed annually), $6 per user / month (billed monthly)
Enterprise - contact GoodDay
One app for project management and communication
ClickUp is a nonprofit project management tool for advanced and important projects, because of its wide range of functions and many integrations. ClickUp offers:
Unlimited: $5 user/month billed annually or $9 user/month billed monthly
Business: $9 user/month billed annually or $19 user/month billed monthly
Business Plus: $19 user/month billed annually or $29 user/month billed monthly
Enterprise - contact ClickUp
Comprehensive platform for project and team management
Bitrix24 is a project management software for nonprofits, offering a wide range of functions. It is perfect for companies and small businesses. It also suits remote nonprofit organization that wants to keep in touch and collaborate efficiently. Bitrix24 interesting features:
scheduling and many more.
Free basic plan
Cloud Basic: $49/mo (billed annually)
Standard: $99/mo (billed annually)
Professional: $199/mo (billed annually)
Bitrix24 offers individual discounts for nonprofit organizations
Project management and team communication in one application
Basecamp is a project management tool that combines everything that is needed in past and ongoing projects in the nonprofit sector. It offers:
document management and many more.
Basecamp Business plan: $99/month, no per-user fees
Basecamp Personal plan: free, but limited- for personal projects, students, freelancers, families, and light use
It is very hard to find the right project management software, especially when the choice is wide and we are limited by time and costs. Managing nonprofit projects require lots of abilities and involvement to be completed successfully, but we hope that our tips and list of the best project management tools will make your choice easier and faster. Good luck!