July 20, 2021

The Best Apps to Manage Multiple Projects and Multiple Clients

Project Management
The Best Apps to Manage Multiple Projects and Multiple Clients

How to Deal With Work When You Manage Multiple Projects?

Our grandparents used to have one job throughout their entire lives. Karsten Strauss describes that in the reality of our times, being flexible while planning your work during home office is very important for Americans as well as for the rest of the world. In his article in Forbes, the author indicates that some of the professions in which the flexibility of work organization is an expected value include programmers, analysts or cybercrime security staff.It is also a great characteristic of project managers who deal with changes in the project made by customers and coordinating the work of many team members.

That’s why more and more freelancers decide to do business with multiple clients or companies and run many projects at the same time. The simplicity of our grandparents' communication, without access to advanced communication technology, quickly turned into an information noise. Every day employees working in front of computers have to face it when working on multiple projects.

However, we need to remember that our brains are not accustomed to multitasking, so when you try to do everything at once, it will be hard and exhausting. Some researchers suggest that multitasking can actually reduce our productivity by as much as 40%. You probably know this from the experience if you work as a project manager or in a marketing agency. You try to remember every task and client request, but when the workload is too big, you just end up with all those missed deadlines and angry customers.

Project management techniques for multiple tasks

Spencer Coon recommends a few methods worth using in order to meet the challenge of managing multiple projects and tasks at the same time. If you have your own strategies, that's great, but if you need some inspiration, here are some:

multitasking

The biggest challenges of managing multiple projects

If you are an entrepreneur, you probably know all these challenges of working with many clients and switching contexts dozens of times every day. But if you are just starting your career or thinking about going freelance, you should be aware of the most popular problems.

  1. It's hard to create project schedules and meet deadlines when all your team is involved in many projects. A problem in one project can cause delays in others.
  2. If you want to calculate project profit margin, you need to track time by project and divide fixed costs accordingly.
  3. With too many work requests you need to prioritize tasks and allocate resources to those with the highest priority.
  4. Everyone in the team should be on the same page with projects to avoid delays and waste of resources. Sometimes one team member is waiting for another to finish his/her task, which is very inefficient.
  5. Putting every single task in the project schedule is impossible and too time-consuming when you have many projects going on. You need to make a list of milestones for the project plan and divide them later. Don't be afraid of losing track of the project without a detailed plan. I'm sure you've accomplished a lot in your life without step-by-step instruction.

Use The Right Tools!

The market offers many applications and software created for those who work on multiple projects with multiple clients. They enhance collaboration. Below, you will find a list of tools that will help in managing your and others’ work. We've added also some tips, how you can use specific features for managing multiple projects.

1. HeySpace - great collaboration tool

HeySpace project view

It’s a perfect product for teams dealing with many tasks. It allows managing tasks and projects with the advanced chat feature. This app is somewhat the combination of Slack and Trello in one place. HeySpace solves various problems because it provides many possibilities:

Pricing

HeySpace offers free plan for up to 5 users with basic task management and communication features. Premium version is 5$ per user per month.

Make communication and collaboration easier! Sign up today for FREE!

2. TimeCamp

timecamp timesheet

TimeCamp is a tool for monitoring your and your employee's work. Including people who work remotely. Thanks to its functionality and ease of use, the software allows for working time optimization and boosting employees’ efficiency. It also enhances resource management and allocation. When you decide to implement TimeCamp in your company, you gain many benefits:

Pricing

TimeCamp offers a free plan for unlimited users with basic tracking features. Basic Plan is 7$ per user per month and Pro Plan is 10$.


Take your company to another level! Sign up today and boost your team's productivity with TimeCamp!

Google Calendar is one of the most popular tools used for planning. It’s perfect in every situation due to its ease of accessibility. You can use it no matter where you are - on vacation, a business trip or in the office.

Google Calendar is very easy-to-use and its simplicity allows you to effectively plan time and allocate hours based on your availability during particular work week. Additionally, the app sends you notifications and reminders before an important meeting. Just so you don’t forget about your daily tasks and commitments.

Moreover, most of the applications and software available on the market integrate with Google Calendar. That extremely enhances work between different tools.

4. Jira

Jira software

Jira is an advanced project management tool used mostly by software development teams. It's easy to create many projects in Jira, so it's a great tool to organize and schedule everything in one place. If you are working in agile and use story points, Jira can be your perfect solution. The app offers many customization options, so you can manage tasks the way you like. Managing multiple projects with Jira can be much easier.

Jira solves various challenges because it provides many possibilities:

Pricing

Jira has a free option for up to 10 users and more advanced standard and premium plan for $7 and $14 per user per month. It is a project management software created for bigger organizations, so it's not the cheapest option.

Asana dashboard

Asana is a very popular project management software suitable also for managing multiple projects. For every project you can choose from useful templates like content calendar, meeting agenda, team goals and objectives planning, business strategy plan, and many more. In every project you can use different views to visualize your workflow. It's easier to meet client expectations when you can add him/her as a guest and allow to collaborate with your team members. Asana can save you a lot of time and effort in project management.

Other useful project management features of Asana include:

Pricing

This project management software offers a feature-rich free version with unlimited projects and messages for up to 15 users. Premium Plan costs $10.99 per user per month (paid annually) and Business Plan costs $24.99 per user/month.

ClickUp is an intuitive project management tool that will help you and your team in managing multiple projects. The app offers 3 different views for tasks: board, box, and list. With ClickUp you can manage everything in one place, easily report progress to clients and keep everyone in the loop.

Here are some cool features that will help you with multiple projects:

Pricing

The free version of ClickUp is available for unlimited tasks and unlimited users. Unlimited option starts at $5 per user per month


Conclusion

We hope that our tips and recommended project management tools will help you deal with multiple projects and clients. However remember, that even the best tools won't help if you don't have the right people in your team that share a common business goal and support each other.

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