January 26, 2019

Best Free Workflow Apps You'll Want to Check Out

Project Management
Best Free Workflow Apps You'll Want to Check Out

Effective workflow management can be very demanding. There's a lot of aspects that you have to take into account and problems you should be able to forecast before they even occur. That's why you should try to make it as easy as possible. One way to facilitate the process is to make use of software desgined for that purpose. Take a look at our list of best free workflow apps!

1. HeySpace - task management and chat


HeySpace is a tool which combines the features of task management and communication software to help you manage your workflow effectively. In HeySpace, you can benefit from easy access to your list of spaces, chat and task cards, all at once. You can easily communicate in one-on-one or group conversations with all your team members. At the same time, you can keep track of your workflow. As a workspace owner, you can easily manage members within your Workspace. Thanks to the useful feature of tagging and easy checklist management, you will never lose track of important tasks. HeySpace is also available for your mobile phone - thanks to the mobile app you can now access it from wherever you are.


HeySpace offers a very attractive free plan, which is perfectly suitable for small teams, and a more flexible premium plan that will meet the needs of bigger projects.

Register to HeySpace


Flock is a group collaboration software and messaging platform, which allows for team messaging around projects with one-to-one or group discussions. Flock gives you a possibility to share files with your teammates and browse through all shared files and content in one place. If you need to work with other companies, but don’t want to share sensitive company information, you can invite them as guests and work with everyone in one place. The options to make video calls and instant audio conferences via phone make the choice of communication channels even more varied. The majority of Flock’s functions help in effective communication. However, you also get a possibility to convert your discussion to tasks and set due dates for you and your team.

If you need even more advanced task management options in your communication software, check out our article about a Flock alternative.


Slack is a cloud-based set of collaboration tools which make team work easier and faster. Teamwork in Slack is organized in channels, which can be divided by team, project or anything that works best for your team. If you need more direct communication, you can make a voice- or videocall or share your screen with another person to show your work. In Slack, you can create workspaces and collaborate with other people within your company or with other businesses if need be. Slack has an integrated option of file sharing and a possibility to connect with other tools that you use on a daily basis.

For an app that connects the features of Slack with task management software, see our article about a Slack alternative.


Ryver is communication software with a task management element. Thanks to the way in which Ryver allows you to organize your conversations – according to their purposes and forms – you can easily keep up with all of them, either one-to-one or group ones. You also get to communicate via voice- and videocalls. Ryver gives you the option to convert messages into trackable tasks. They are then displayed on task boardswith columns of post-it notes available for everyone in a team.

See software with these and even more options in our article about a Ryver alternative.


Trello is an easy and flexible software, which gives you a visual way to manage your projects and organize tasks. In Trello, you can create boards of things you need to do and use them on your own or invite others to collaborate. It also gives you the option to add checklists and to-dos and assign tasks to yourself or other members. You can then display them in a calendar view. You can integrate Trello with many other apps which your team already use.

If you’re looking for all-in-one software to communicate with your team and manage tasks, see our article about a Trello alternative.

microsoft teams

Microsoft Teams is a platform that combines workplace chat, meetings, notes, and attachments. With the app, you can chat privately or in groups, and communicate with the entire team in dedicated channel. You can then save important conversations and search through them to quickly find what you need. It doesn’t only allow for written communication, but also makes it possible to connect face-to-face via audio and video calls and join meetings from almost anywhere.

Read our article about a Microsoft Teams alternative, which has these as well as many other options.


Mattermost is an is an open source, self-hosted software, which brings all your team communication into one place with one-to-one and group conversations. With Mattermost, you can easily communicate with your team to discuss important issues as well as share and view files. You can fully customize it to make sure it meets the needs of your team.

If you need something more than a communication tool, read our article about a Mattermost alternative.


Ringcentral Glip is a tool which enables you to chat with your team regardless of where you are, through any device. With this app, you can connect with individuals or create teams, share files and provide on-the-spot feedback. It helps you keep everything organized and easily accessible. Ringcentral Glip also gives you the possibility to assign and manage tasks across groups to create productive teams.

For a more advanced communication and management software, see our article about a Ringcentral Glip alternative.


Discord is a platform that specializes in text, video and audio communication between users in a chat channel. The main function of this app is a voice chat, but users can also use the real-time text messaging option to send direct messages to other team members. You can divide your channels into categories, in order to organize and customize your channel listings.

Read our article on a Discord alternative to get software which not only allows for communication, but also task management.


Hangouts Chat is offered to G Suite customers and does not require additional payment. It makes it easy for teams to collaborate easily and efficiently. You have access to virtual rooms where you can engage in conversations through direct messages and group conversations. As it is available in the G Suite package, you can upload items from Drive, collaborate on Docs, Sheets or Slides. Your chat also gets directly integrated with Calendar to schedule meetings for you.

If you’re looking for a communication tool that can also help you manage tasks, read our article about a Google Hangouts Chat alternative.

11. Twist


Twist is a modern communication tool that helps you work in a calm, organized and productive way. If you’re looking for a tool that will make it easier to keep track of important conversations and information within your team communication, Twist is for you. It organizes your team communication by keeping your team conversations in one place and categorized in threads. Thanks to that you have access to everything you need on any device and anywhere you need.

For a tool that allows for effective task management on top of that, read our article about a Twist alternative.


Webex Teams is an app than enhances teamwork by enabling video meetings and group messaging. With this app, anyone can start a meeting, share their screen or start recording. You can invite guests and organize meetings for up to 40 000 people. Also, meetings can be automatically scheduled in your calendar. Thanks to the option of a Whiteboard, you can draw or write something and share with your team. So there is no need to take pictures and send them anymore.

For a tool that will let you communicate with your team and manage tasks, see our article about a Cisco Webex alternative.


Chatwork is communication app in which every creates a profile, to which they can add pictures, contact information and even upload a cover photo. They get access to a chat where they can privately store their own files and notes, but also have private or group conversations with other users. Pinning important features can help remember the most important information. Chatwork also has a feature of adding tasks, checking and completing them.

For even more advance task management options, read our article about a Chatwork alternative.


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